How does Fusion Accounts convert emails into vendor bills?

Fusion Accounts monitors a designated mailbox for incoming vendor emails. When a new email arrives with a PDF attachment, the AI engine extracts key data — vendor name, invoice number, date, line items, taxes, and totals — then creates a draft vendor bill in Odoo with all fields pre-filled and the original PDF attached.

Does it detect duplicate vendor bills?

Yes. Before creating a new bill, Fusion Accounts checks the vendor, invoice number, date, and amount against existing records. If a likely duplicate is found, the bill is flagged for review instead of being created automatically, preventing double payments.

How does automatic vendor matching work?

The AI engine compares the sender email address, extracted vendor name, and other identifiers against your existing Odoo vendor database. It uses fuzzy matching to handle variations in vendor names and email addresses, linking the bill to the correct vendor record automatically.

Can I process multiple vendor bills at once?

Yes. Fusion Accounts supports batch processing — it can scan your mailbox on a schedule and process all new vendor emails in one run. Each email is parsed, matched, checked for duplicates, and turned into a draft bill without any manual intervention.

Vendor Bills on Autopilot. Zero Data Entry.

Your AP team opens emails, downloads PDFs, creates bills in Odoo, types in amounts, dates, and vendor names — all day, every day. Fusion Accounts eliminates that entire workflow. Emails come in, AI extracts the data, vendor bills appear in Odoo — matched, verified, and ready to approve.

Email to vendor bill in seconds

AI-powered data extraction & vendor matching

Duplicate detection. Batch processing.

Get a Demo See How It Works

Email Received

PDF Extracted

AI Data Extraction

Vendor Matched

Duplicate Check

Draft Bill Created

The Problem We Solve

If your AP team spends hours every week on vendor bill data entry, you know these pain points — they cost real money and slow everything down

Hours Lost to Manual Data Entry

Your AP team opens every vendor email, downloads the PDF, creates a bill in Odoo, and types in the vendor name, date, amounts, and line items by hand. Multiply that by 50+ bills a week.

Duplicate Bills Slip Through

The same vendor sends the same invoice twice — different email, same PDF. Without automatic detection, you pay it twice and only catch it during reconciliation. Or never.

Wrong Vendor, Wrong Account

Manually picking the right vendor from a dropdown with hundreds of entries. Typos in names, mismatched accounts, bills posted to the wrong vendor — errors compound downstream.

Bills Pile Up, Payments Fall Behind

When data entry is manual, bills queue up. Early payment discounts expire. Vendors send overdue notices. Your AP process is only as fast as the person typing.

No Trail From Email to Bill

Which email did this bill come from? Was it the right attachment? Who created it and when? Without a link between the source email and the Odoo record, audit questions go unanswered.

It Doesn't Scale

As your business grows, so does the email volume. More vendors, more invoices, more data entry. You either hire more AP staff or let the backlog grow. Neither option works.

Your Problem. Our Feature. One Line Each.

No vague promises. Every real-world AP headache, matched to a specific thing Fusion Accounts does today.

Problem

"We spend 2+ hours a day opening emails and typing vendor bills into Odoo."

Solution

Emails arrive, AI reads the PDF, vendor bill appears in Odoo as a draft — zero typing required.

Problem

"We paid the same invoice twice last month. Didn't catch it until bank rec."

Solution

Automatic duplicate detection checks vendor, invoice number, date, and amount before creating a bill. Duplicates are flagged, not created.

Problem

"Half our bills end up on the wrong vendor because someone picked the wrong dropdown entry."

Solution

AI matches vendor by email, name, and past history. Fuzzy matching handles name variations automatically.

Problem

"Our AP person is on vacation and 200 bills are sitting in the inbox."

Solution

Batch processing runs on a schedule. Every new email is parsed and converted — whether your AP team is at their desk or not.

Problem

"Auditor asked which email an invoice came from. Took us an hour to find it."

Solution

Every bill links back to its source email. Original PDF attached. Full audit trail from inbox to payment.

Problem

"We miss early payment discounts because bills sit in the queue too long."

Solution

Bills are created within minutes of the email arriving. Payment terms extracted. Due dates set automatically.

Problem

"We need to hire another AP clerk just to keep up with the volume."

Solution

Fusion Accounts handles the data entry. Your team reviews and approves instead of typing. Scale without headcount.

Problem

"Tax amounts get keyed in wrong constantly — HST, GST, PST all mixed up."

Solution

AI extracts tax lines, matches them to Odoo tax codes, and applies the correct amounts. No manual tax entry.

From Inbox to Vendor Bill. Fully Automated.

Fusion Accounts handles the entire workflow — from the moment a vendor email lands to a draft bill ready for approval in Odoo

1. Email Monitoring

Fusion Accounts watches your designated AP mailbox for incoming vendor emails. New messages with PDF attachments are automatically queued for processing.

2. AI Data Extraction

The AI engine reads the PDF and extracts vendor name, invoice number, date, line items, quantities, unit prices, taxes, and totals — no templates or manual mapping required.

3. Automatic Vendor Matching

The extracted vendor name and sender email are compared against your Odoo vendor database using fuzzy matching. The correct vendor is linked automatically — even with name variations.

4. Duplicate Detection

Before creating the bill, the system checks for existing records with the same vendor, invoice number, date, and amount. Duplicates are flagged for review, not created blindly.

5. Draft Bill Creation

A vendor bill is created in Odoo as a draft with all fields pre-filled — vendor, date, due date, line items, taxes, and the original PDF attached. Ready for your team to review and approve.

6. Batch Processing

Process one email or a hundred. Scheduled runs scan the mailbox and convert all new vendor emails in a single batch — no manual triggering needed.

Everything You Need. Nothing You Don't.

A focused module that does one thing exceptionally well — turning vendor emails into accurate Odoo bills with zero manual data entry.

AI-Powered Extraction

Reads any vendor invoice PDF — no templates, no rules to configure. Extracts all fields intelligently.

Smart Vendor Matching

Fuzzy matching by name, email, and history. Handles name variations and new vendors gracefully.

Duplicate Detection

Multi-field matching catches duplicates before they become double payments. Flagged, not ignored.

Batch Processing

Scheduled or manual runs process every new email in the queue. Scale without adding staff.

Tax Line Extraction

HST, GST, PST — extracted and mapped to Odoo tax codes automatically. No manual tax entry.

Original PDF Attached

The source invoice PDF is automatically attached to the Odoo bill. One click to view the original.

Email-to-Bill Traceability

Every bill links back to the source email. Full audit trail from inbox to posted bill to payment.

100% Native Odoo

Built on Odoo's account and mail modules. No external services, no API keys, no third-party dependencies.

Built for Businesses That Process Volume

If your inbox is full of vendor invoices and your AP team is drowning in data entry, this module pays for itself in weeks.

High-Volume Accounts Payable Teams

Processing 50+ vendor bills per week? Stop typing them in by hand. Fusion Accounts converts your email backlog into draft bills in minutes, not hours.

Multi-Location Businesses

Multiple locations, multiple vendor relationships, one AP team. Fusion Accounts handles bills from every location through a single mailbox or multiple — your choice.

Healthcare & Medical Equipment Suppliers

Manufacturer invoices, shipping bills, parts suppliers — healthcare businesses deal with dozens of vendors. Automate the intake and focus on patient care instead.

Construction & Trades

Subcontractor invoices, material suppliers, equipment rentals — bills arrive constantly. Fusion Accounts keeps your AP current even when the team is on-site.

Distribution & Wholesale

High SKU counts, high vendor counts, high bill counts. If you're importing or distributing products, this module eliminates your biggest AP bottleneck.

Any Odoo Business With Growing AP Volume

If your vendor bill volume is growing faster than your team can type, Fusion Accounts scales with you — no new hires, no overtime, no backlog.

Vendor Bills on Autopilot. Zero Data Entry.

The Problem We Solve

Hours Lost to Manual Data Entry

Duplicate Bills Slip Through

Wrong Vendor, Wrong Account

Bills Pile Up, Payments Fall Behind

No Trail From Email to Bill

It Doesn't Scale

Your Problem. Our Feature. One Line Each.

From Inbox to Vendor Bill. Fully Automated.

1. Email Monitoring

2. AI Data Extraction

3. Automatic Vendor Matching

4. Duplicate Detection

5. Draft Bill Creation

6. Batch Processing

Everything You Need. Nothing You Don't.

AI-Powered Extraction

Smart Vendor Matching

Duplicate Detection

Batch Processing

Tax Line Extraction

Original PDF Attached

Email-to-Bill Traceability

100% Native Odoo

Built for Businesses That Process Volume

High-Volume Accounts Payable Teams

Multi-Location Businesses

Healthcare & Medical Equipment Suppliers

Construction & Trades

Distribution & Wholesale

Any Odoo Business With Growing AP Volume

Get Fusion Accounts

Technical Details

Ready to Stop Typing Vendor Bills by Hand?