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Every Rental. Under Control.

Agreements, deposits, renewals, inspections, return dates — all tracked in one system. Fusion Rental replaces the spreadsheets, sticky notes, and memory-based processes that let equipment walk out the door and never come back. Know what's rented, to whom, for how long, and in what condition — at all times.

Full rental lifecycle in one platform
Auto-renewal with advance notifications
Deposit tracking and inspection records
Get a Demo See How It Works
1
Rental Agreement
2
Deposit Collection
3
Equipment Dispatch
4
Active Rental
5
Renewal / Return
6
Inspection
7
Deposit Return

The Problem We Solve

If your business rents equipment, you know these pain points — they cost real money and real customers, every single month

Spreadsheet Agreements

Rental Agreements Live in Spreadsheets

Start dates, end dates, renewal terms, deposit amounts — scattered across Excel files, paper folders, and email threads. Nobody can find a single agreement without digging.

Missed Renewals

Renewal Dates Slip By Unnoticed

A rental expires, nobody follows up, and the customer either stops paying or returns equipment weeks late. Revenue leaks quietly every month because no one is tracking renewals.

Lost Deposits

Deposits Collected But Never Tracked

A customer paid a $500 deposit six months ago. Can you prove it? Can you find the receipt? When equipment returns, nobody remembers the deposit amount or whether it was even collected.

No Inspections

No Inspection Records on Return

Equipment comes back damaged. Was it damaged before? No one documented the condition at dispatch or return. Now you can't charge for the damage, and the deposit argument is your word against theirs.

No Calendar View

No Visibility Into What's Out

A customer calls asking for a wheelchair for next week. Is one available? You check three spreadsheets and call the warehouse. There's no calendar showing what's rented, to whom, and until when.

Forgotten Returns

Return Dates Are Forgotten

Equipment stays out weeks past the return date because nobody flagged it. The customer assumed auto-renewal. Your team assumed they'd call. Nobody assumed responsibility.

Your Problem. Our Feature. One Line Each.

No vague promises. Every real-world headache, matched to a specific thing Fusion Rental does today.

Problem

"Our rental agreements are in a spreadsheet. Nobody knows which version is current."

Solution

Every agreement lives in Odoo with a clear status: Draft, Active, Renewed, Returned, Closed. One source of truth.

Problem

"A rental expired two months ago and nobody noticed. The customer still has the equipment."

Solution

Auto-renewal notifications fire before the end date. Agreements renew automatically or flag for return. Nothing slips.

Problem

"The customer says they paid a deposit. We can't find any record of it."

Solution

Deposits are recorded on the agreement, linked to the payment, and tracked through to refund. Full audit trail.

Problem

"Equipment came back damaged. We have no proof it was in good condition when it went out."

Solution

Dispatch and return inspections with condition notes and photos. Documented evidence for every piece of equipment.

Problem

"A customer wants a wheelchair next Tuesday. I have no idea what's available."

Solution

Calendar view shows every active rental with start/end dates. See availability at a glance. No phone calls to the warehouse.

Problem

"We have no way to market rentals to past customers when their agreement ends."

Solution

Marketing integration tags rental customers by equipment type and agreement status. Target the right people at the right time.

Problem

"Return dates are in someone's head. When they're off sick, equipment stays out indefinitely."

Solution

Automated return reminders sent to customers and staff before the due date. Overdue rentals are flagged in the dashboard.

Problem

"We bill rentals manually. Sometimes we forget to invoice a month entirely."

Solution

Rental agreements link to recurring invoicing. Every billing period is tracked. No revenue falls through the cracks.

From Agreement to Return. Every Step Tracked.

Fusion Rental manages the entire equipment rental lifecycle — from the moment a customer signs an agreement to the final inspection and deposit return

Create Agreement

1. Create the Rental Agreement

Select the customer, choose the equipment, set rental terms (daily, weekly, monthly), define the deposit, and configure auto-renewal. One form, all the details.

Collect Deposit

2. Collect the Deposit

Record the deposit payment against the agreement. The amount, date, and payment method are tracked and linked — ready for refund processing when the rental ends.

Dispatch Inspection

3. Inspect & Dispatch

Document the equipment condition before it goes out. Capture notes, photos, and serial numbers. The dispatch inspection becomes your baseline for the return.

Active Rental

4. Track the Active Rental

The agreement appears in the calendar view. Automated reminders fire before the return date. Renewal notifications go out if auto-renewal is enabled.

Return Inspection

5. Return & Inspect

When equipment comes back, complete the return inspection. Compare condition against the dispatch report. Flag damage, note wear, and attach photos.

Close Agreement

6. Close & Settle

Process the deposit refund (full or partial based on inspection), generate the final invoice, and close the agreement. Complete audit trail from start to finish.

Everything You Need. Nothing You Don't.

A single platform covering every rental agreement, every piece of equipment, every customer — from first signature to final return.

Agreement Management

Agreement Management

Create, track, and manage rental agreements with full terms, dates, and equipment details in one place.

Deposit Tracking

Deposit Tracking

Record deposits, link to payments, and process refunds. Full audit trail from collection to return.

Auto-Renewal

Auto-Renewal Engine

Configurable auto-renewal with advance notifications. Agreements renew on schedule or flag for customer confirmation.

Calendar View

Rental Calendar View

Visual calendar of all active rentals. See availability, return dates, and overdue items at a glance.

Inspections

Equipment Inspections

Dispatch and return condition reports with notes and photos. Documented evidence for every piece of equipment.

Marketing Integration

Marketing Integration

Tag rental customers by equipment type and status. Run targeted campaigns for renewals, upgrades, and re-engagement.

Return Reminders

Automated Return Reminders

Email reminders to customers and staff before return dates. Overdue rentals flagged in the dashboard automatically.

Recurring Billing

Recurring Billing

Link agreements to invoicing schedules. Every billing period tracked. No revenue lost to forgotten invoices.

Audit Trail

Complete Audit Trail

Every agreement change, inspection, payment, and communication logged. Pull a complete rental history in seconds.

Dashboard

Rental Dashboard

Active rentals, upcoming returns, overdue equipment, deposit balances — all key metrics visible at a glance.

Equipment Tracking

Equipment Tracking

Track serial numbers, condition history, and rental frequency per asset. Know which equipment earns and which costs.

Odoo Native

Native Odoo Integration

Fully integrated with Odoo Sales, Invoicing, Inventory, and Contacts. No third-party connectors or data syncing.

100%
Rental Lifecycle Covered
0
Missed Return Dates
Auto
Renewal Notifications
1-Click
Deposit Tracking & Refund

Built for Businesses That Rent Equipment

If you rent anything to anyone and need to track agreements, deposits, and returns — this replaces everything you're doing manually today.

Mobility Equipment Rental

Wheelchairs, scooters, hospital beds, lift chairs — track every rental with condition reports, deposits, and automatic return reminders. Know what's out and when it's due back.

Short-Term Recovery Rentals

Post-surgery and rehabilitation equipment rented for weeks or months. Auto-renewal keeps the agreement active as long as needed. Return reminders ensure timely pickup.

Long-Term Assisted Living Rentals

Equipment placed in care homes and assisted living facilities for months or years. Recurring billing, annual inspections, and automatic renewal keep everything current.

Event & Temporary Access Rentals

Accessibility equipment for conferences, venues, and temporary setups. Calendar view shows availability. Dispatch and return inspections protect your assets.

Trial-Before-Purchase Programs

Let customers try equipment before buying. The rental agreement converts to a sale order when they decide to keep it — deposit applied as a credit.

Multi-Location Rental Operations

Track equipment across multiple warehouses and locations. Calendar view shows what's available where. Centralized agreement management for distributed teams.

Get Fusion Rental

Contact for Pricing Custom quote based on your needs
Get a Quote Request Demo

Technical Details

19.0
19.0.2.0.0
OPL-1
Nexa Systems Inc.
Sales/Rental
sale account

Ready to Stop Losing Equipment and Revenue?

See every rental agreement, every deposit, every return date — in one place. Book a free demo and we'll walk through a complete rental lifecycle in under 20 minutes.

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