When to use this
Any uncontained release of chemistry — tank overflow, broken line, pump failure, spill during transfer. Regulators require documentation within hours, not days.
Menu: Plating → Compliance → Spill Register.
Box ① + New — this is an emergency workflow, speed matters. Box ② column header. Box ③ open an incident.
Initial entry (minutes after incident)
Click + New. Fill the minimum:
| Field | Fill now |
|---|---|
| Reference | Auto |
| Incident Date/Time | When it happened (not when you logged it) |
| Location | Where on site |
| Chemistry | What spilled |
| Estimated Volume | Best guess; refine later |
| Containment Status | Contained / Partially Contained / Uncontained |
| Reached Drain/Sewer? | Yes / No / Possibly |
| Personnel Exposed? | Yes / No |
Save immediately. System auto-notifies:
- Compliance Officer.
- Safety Officer (if personnel exposed).
- Plant Manager.
Notification cascade
If spill reached the drain/sewer: 24-hour regulator notification is usually required. System reminds you but does not make the call for you — pick up the phone.
If spill involved personnel exposure: WSIB notification may be required. System reminds based on severity picklist.
Clean-up record
Tab: Clean-up Actions.
Log:
- Response actions (absorbent, neutralization, vacuum, etc.).
- Personnel involved.
- Clean-up duration.
- Materials used (reference SDS).
- Final disposal (waste manifest number if applicable).
- Photos before / during / after.
Root-cause investigation
Tab: Root Cause (mirrors NCR/CAPA structure):
- 5 whys / fishbone.
- Equipment contributing (tank, pump, sensor, human error).
- SOP compliance (was it followed?).
- Preventive action plan.
A CAPA typically opens from the root-cause section.
Regulatory report
When ready (usually within 5-10 business days):
- Click Generate Incident Report.
- PDF includes all tabs.
- Sign off (Compliance + Safety).
- Submit to regulator.
- Attach regulator acknowledgement when received.
What can go wrong
Incident not logged in time
Regulators track the difference between incident time and regulator notification time. Delays = fines. Log first, investigate second.
Volume estimate wildly off
Later refine — replace estimate with actual (measured from treatment). Original estimate remains in audit log.
No photos
Audit finding. Every spill needs visual evidence. Keep a phone at the spill kit.